Service

GDPR Data Protection Officer (DPO)

Through our team of experts, we provide you with comprehensive data protection officer services, with a data protection officer who is fully qualified to perform this role in accordance with the conditions set forth in Article 37 of the GDPR.

The data protection officer helps controllers maintain a constant overview of the correctness of personal data processing procedures within the organization. This service includes the fulfillment of all legal obligations imposed directly on the Data Protection Officer by the GDPR and Act No. 18/2018 Coll. on the Protection of Personal Data. We have expanded the Data Protection Officer service to include audit activities and regular oversight of personal data protection. Simply put, the data protection officer ensures regular monitoring of the accuracy of personal data processing.

As part of this service, we have established a process through which we can help our clients achieve compliance with the GDPR and Act No. 18/2018 Coll. on the Protection of Personal Data. Thanks to the steps listed below, the processes and issues related to personal data protection in your company will be handled more easily and simply:

1. Analysis of the current state of personal data protection and identification of all personal data processing operations

An analysis of the current state of personal data protection in light of the GDPR is the foundation for properly setting up processes. Based on a thorough analysis, we can:

• map the flow of personal data and define all operations you perform with personal data,
• identify third parties to whom personal data is provided (based on a contractual relationship or legal obligation),
• identify which category of personal data you handle (general personal data or sensitive personal data),
• determine whether you have adequate personal data protection measures in place—specifically in the areas of physical security, personnel security, and IT security.

2. Comprehensive preparation of all necessary documents to ensure compliance with the GDPR

Following the initial analysis, it is necessary to prepare all documents and forms that define all personal data flows and propose processes to ensure the protection of personal data. This documentation includes:

• Risk Analysis, which quantifies all possible threats and impacts on personal data protection.
• Security Policy, which describes the basic security measures necessary to maintain the integrity of personal data.
• Guidelines that serve as guidance for individuals working with personal data. They describe procedures for handling personal data and how to act in various situations, whether when providing information to data subjects or when security incidents occur.
• Processor Agreements, which serve to ensure the protection of personal data when data is provided to another controller for processing. These model agreements are prepared separately for each processor, based on the type of service the processor provides to the controller.
• Information Obligation, through which you can inform all data subjects about what personal data you process about them, to whom you disclose it, and what rights the data subjects have.
• All necessary forms—consents, authorizations, records, and others. We tailor these documents to each client’s specific needs, precisely according to the purpose and processing of personal data.

3. Implementation of the GDPR, which we consider one of the most important aspects of providing our services. We will help you put the analysis and all documents into practice. Establishing personal data protection is not just about drafting procedures on paper, but primarily about setting up a personal data protection system and implementing specific security measures, specifically within the scope of:

• physical security – we’ll help you design a solution to improve personal data protection tailored precisely to the category of data you process (payroll, accounting, medical records, CCTV systems, civil registry, etc.),
• staff security – we will train all your employees on how to handle personal data, how to protect it, and how to prevent security incidents, as well as how to properly provide information regarding the processing of personal data,

4. Ongoing Support and Consulting Services

The field of personal data protection is extensive and constantly evolving. Regular consulting services provided by the data protection officer will relieve you, as the data controller, of the burden of keeping track of new guidelines and legislative amendments.

The data protection officer will 

• monitor all changes in the field of personal data protection, 
• help implement these changes into your internal processes and documentation,
• keep you informed about current developments in the field of personal data protection,
• conduct periodic audits and training sessions at agreed-upon intervals to prevent potential errors in the processing of personal data.

If you decide to expand your service portfolio, with the help of a Data Protection Officer, you can be sure that any new processing of personal data will comply with applicable legislation.

Are you interested in this service?

We also provide this service as part of TRC – you can find more information about the GDPR Data Protection Officer service here: Link